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Please answer the following questions to determine the appropriate process you should complete before travel.  Additional information can be found on the UW Pediatrics Travel Reimbursement page.

Is your travel work/professionally related?
Are you traveling internationally?
Are you seeking reimbursement for travel expenses?
Where will the reimbursement be processed?
Examples:
  • Fellowship programs
  • UW Startup
  • Committees
  • Unit budgets
  • State provisos
  • UW gifts/endowments
Examples:
  • SCH/SCRI Startup/Seed funds
  • Academic Enrichment Fund (AEF)
  • SCH/SCRI grants, gifts/endowments
Examples, travel paid by a:
  • Conference
  • Foundation
  • Host institution
  • Philanthropic fund
Contact pedorder@uw.edu if you do not know.

Since your travel is not work/professionally related, you do not have any further steps necessary.

__ Register your travel with Global Affairs.

__ Obtain division approval BEFORE submitting SOM Travel Request form, and note this approval on the request form.  Division approval process varies, so check with your division head.  As of July 1, 2026, we no longer require SOM Request form nor division approval.

__ Submit the SOM Travel Request Form and wait for travel approval.  As of July 1, 2026, we no longer require this form.

__ See the UW Travel Policy.

__ Save the Department Blanket Travel Approval letter, and submit it with your reimbursement request.

__ See the Seattle Children's Policy regarding travel and business expenses.

Note: Travel paid with external funding will not be reimbursed by UW/SCH and therefore doesn’t need an exception.

You're done!  Please complete the steps listed above.

You're done!  No checklist items to complete.